Introduction to Microsoft Word
- Wednesday, November 14, 2012
Also included in the paragraph formatting section are the Paragraph Spacing, Foreground Color, and Border buttons.
The next section of the Home ribbon includes styles. This starts out with a group of pre-defined styles that are set up for your use. To use them, simply select some text and then click on a style that you want applied to your text. For additional styles and examples, click on the expander arrow in the lower right corner.
For the next level of addition of extra styles, use the Change Styles selection. This option will allow you to change the Style Set that will apply a different set of options to your Styles selection text. The colors option will change the colors of the pre-defined styles using a large number of complementary and effective color schemes. The last option, Fonts, allows you to change the basic sets of fonts set up with your styles.
At some point you are likely to want to save your document for retrieval later. There are a number of ways you can accomplish this task. The quickest and shortest way is to use the keyboard shortcut: Ctrl-s. Just press Ctrl-s at any time and your document will be saved. The first time that you do so, the application will ask you to name your document and will open the Save box. Be sure that you notice in what folder you save your document, so that you can retrieve it later. Use a descriptive name other than “Document 1,” so that you can distinguish one document from another. You may want to create a folder for just your Word documents. You can also save by using the Save button in the title bar of the screen.
Once you have saved your document, or when you first start Word, you might want to open a document that you had previously saved. When you click on the Office button, on the right side you will see a list of recent documents that you have saved. Clicking on any file name will quickly and easily open that saved document. At the same time, in the left column, you will see an option to Open. Using that option will let you select a document to open.
To add additional items (besides words) to your document, head over to the Insert ribbon. A large number of options are here, including the third section, Illustrations. Using the tools in this section, you can add pictures, art, shapes, and charts. To add any picture from your computer, just click the Picture button and select the image from your computer.
Once you have added a picture, you can resize the picture to fit onto your page, however you like, by simply dragging any of the eight sizing handles on the edges of the picture. For even more options, right-click on the picture and select Format Picture. These options will enable you to change the way the picture looks on your page via the use of various formatting options.
Another useful feature of the picture in your Word document is the “wrapping” feature. Right-click on an inserted picture and put the mouse pointer over the Text Wrapping option, which will give you a list of different ways that you can direct the text to wrap around your picture.
Another feature of Word that can be used to help format your information in a document is the table. Tables are available on the Insert ribbon, usually the second option on that ribbon. To insert a simple table, click the arrow under the word Table, and then move the mouse pointer over the size of table that you want to add. Be sure that the cursor is in the location where you want to add the table to your document. As you hover over the tables, a preview will appear in your document. Just click when you have the right size table, and it will be inserted.
For more features and automatically created and formatted tables, use the Quick Tables option in the Table drop-down menu. This menu has a number of pre-defined tables that you can insert into your document. Once a table is in your document, you can change the formatting of any of the cells, rows, or even columns by selecting the item you want formatted, then applying the format as described elsewhere in this lesson.
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